Introduction

The Reports Module handles the production of reports for managerial and administrative purposes. Reports colors may be set up. Only those with the correct rights have access to the various reports.

Features

• Customize the look and feel of reports
• Report permissions based on screen access
• All reports first go through a print preview screen
• Help per report

Report Settings

Use the Report Settings screen to set up the look and feel of you reports. The following can be configured:

• Header
• Guidelines
• Footer

Header

• Header Color – Set the color of the heading of every report
• Sub-Header Color – Set the color of the sub-heading of every report
• Shade Column Headers – Put the column titles in a gray box

Guidelines

• Print Guidelines – Print guidelines on every second row
• Guideline Color – Set the guideline color

Footer

• Print Eor – Print *** End of Report *** at the end of every report
• Eor Color – Set the color of the Eor statement

Reports Screen

The Reports screen contains every report that can be run on their own. Reports that need to be run in context of where they are called from within the system are embedded all over the application. An example of a report that can be run on its own is the school timetable, whilst an example of a report that has to be run in context of the system is a particular learner’s timetable (where the learner has to first be selected).

The Modules

All reports are categorized per module. Selecting a module brings up only the reports of that module. E.g. selecting the Admissions module will bring up only Admissions reports.

Print Preview

Before committing to the production of a hard copy of the report, you have the opportunity to first view it on-screen. This is of course done in the Print Preview screen. This screen has the following elements:

• Viewing
• Links
• Navigation
• Printing
  

Viewing

• Width – Set the preview to fit horizontally in the window
• Fit – Set the preview to fit completely in the window
• 100% – Set the preview to actual size
• Zoom – Select or set the degree of magnification (e.g. selecting 200% will make the preview twice as big as the actual size, whilst setting the value to 28 will make the preview only 28% of the actual size).

Links

• Help – Provides context sensitive help on the report itself.
• Report Settings – A link to the Report Settings screen.

Navigation

• Begin – Go to the first page
• Previous – Go to the previous page
• Next – Go to the next page
• End – Go to the last page
  

Printing

• Copies – Indicate the number of copies you wish to make
• Printer Setup – Go and configure your printer. This can even allow you to send the output off as a fax (depending on the printer software installed).
• Print – Print the report (or send off the fax)