Introduction

The Hostel Module handles the setting up of dormitories and the allocation of learners and dorm staff to them. Rollcall can be taken and calendar events diarized.

Features

• Set up dormitories
• Graphical view of dorm - showing learner photos
• Simple drag and drop functionality. Drag and drop learners in and out of the dorm and as well as within the dorm
• Automatically fill dorms
• Learner roll call
• Diarize calendar events

Setting up Dormitories

In order to work with dormitories, they first need to be set up. Use the Dormitories screen for this.

Dormitories have of the following elements:

• Name - Give the dormitory a unique name (e.g. 101).

• Description - Give the dormitory an apt description (e.g. Dorm 101).

• Venue - Select the location of the dormitory.

• Grade - Select the dormitory's age group.

• Available Learners - All learners of a particular age group are displayed in the Available Learners list box for selection. They can be simply dragged and dropped into dorm bed positions. You can change the bed locations of your learners. Moving one learner onto another will simply swap the learners. If you wish to drop dorm members, simply drag the member back onto the Available Learners list box.

• Staff - A member of staff can be selected to administer the dorm. Although dormitories typically have only one staff member, TS School allows for more.

• Calendar - Calendar events can be planned for at this stage (or later on when working with the dorm itself).

Working with Dormitories

If you are a dormitory staff user you can go through to your dorm. If you have more than one dorm, you must first select which dorm you want to work with, otherwise your one and only dorm will automatically be shown. You can do the following:

• Bed Positions - You can change the bed positions of your dorm members. Moving one learner onto another will simply swap the learners. If you wish to add or drop dorm members, you need to go back to the Setup Dormitories screen.

• Rollcall - You can take rollcall.

• Calendar - Calendar events can be scheduled from time to time (initial scheduling could also have been done when the dormitory itself was first created).

Reports

The reports of the Hostel Module are:

• Single
• Lists
• Basic
• Normal
• Detailed

Single

Shows the details of a particular dormitory.

Details:

• Title - Name of the dormitory.
• Learners - Borders in the dormitory. Shown are the surname, first name and student number.
• Staff - A list of staff responsible for the dormitory. Shown are the title, surname, first name and employee number. Schools typically only have one staff member per dormitory, but TS School caters for more.
• Venue - Physical location of the dormitory. Shown are the dimensions of the venue and the number of beds.

Dormitories (basic)

Shows only the basic details of all dormitories.

Details:

• Name - The name of the dormitory
• Description - The description of the dormitory

Dormitories

Shows some details of all dormitories.

Details:

• Name - The name of the dormitory.
• Description - The description of the dormitory.
• Venue - Physical location of the dormitory. Shown are the dimensions of the venue and the number of beds.
• Staff - A list of staff responsible for the dormitory. Shown are the title, surname, first name and employee number. Schools typically only have one staff member per dormitory, but TS School caters for more.

Dormitories (detailed)

Shows full details of all dormitories.

Details:

• Name - The name of the dormitory.
• Description - The description of the dormitory.
• Venue - Physical location of the dormitory. Shown are the dimensions of the venue and the number of beds.
• Staff - A list of staff responsible for the dormitory. Shown are the title, surname, first name and employee number. Schools typically only have one staff member per dormitory, but TS School caters for more.
• Borders - A list of the borders in the dormitory. Shown are the surname, first name and student number.