Introduction

The Attendance Module handles the taking of registration for both staff and learners. Numerous kinds of absentee reports and statistical trends can also be printed out for management purposes.

Features

• Learner and staff attendance
• Take registration up to five times a day
• Admin class, subject class, dormitory and team (sports, athletics, gymnastics, swimming) attendance registers
• Graphically shows the attendance details for a whole month
• Doctor certificate reference numbers
• Numerious reports and statistics

Contents

Attendance Registers

Format

Taking Attendance

Reports

Statistics

Attendance Registers

TS School has a number of attendance registers whereby to log both learner and staff attendance:

• Staff Attendance Register - Used to log staff attendance, usually by the school secretary. This is typically done each day at around mid-day once it's clear who's absent and who's late.

• Admin Class Attendance Register - Used by all administration classes to log learner attendance. Roll call usually takes place at the beginning and end of each day.

• Subject Class Attendance Register - Used by all subject classes to log learner attendance. This is hardly ever done in practice, though TS School caters for it.

• Dormitory Attendance Register - Used by all dormatories to log learner attendance. Roll call can be taken up to as much as five times a day.

• Sports Team Attendance Register - Used by all sports team coaches to log player attendance.

• Athletics Team Attendance Register - Used by athletics trial team coaches to log athlete attendance.

• Gymnastics Team Attendance Register - Used by athletics trial team coaches to log gymnast attendance.

• Swimming Team Attendance Register - Used by swimming trial teams coaches to log swimming attendance.

Format

Every attendance register has the same format as follows:

Legend

• Late - Indicates where persons are late
• Absent - Indicates where persons are absent
• Doc Cert - Indicates that a doctor's certificate accompanies an absenteeism (this is usually placed on the last in a range of days that a person was absent)
• Weekday - Indicates weekdays (Mon - Fri)
• Weekend - Indicates weekends (Sat & Sun)
• Today - Indicates the current day
• Holiday - Indicates a school holiday
  

Selection

• Month - Indicate the month with which you wish to work (defaults to the current month).
• Register # - Select which attendance register you wish to work with. This allows you to take registration up to 5 times a day.

Taking Attendance

Everyone is always deemed present unless stipulated otherwise. To stipulate otherwise, simply double-click on the correct cell (that intersects a person with a day - usually the current day, since attendance logged should always be for the current day). Doing so will call the Attendance Details screen.

Details

The details of the absentee are as follows:

• Absent or Late – Indicate whether or not the person is actually absent or just late.

• Mins late – If late, then indicate by how many minutes. Even hours need to be converted to minutes. E.g. of the person is 1 hour 10 minutes late, then the number of minutes is 60+10 = 70.
• Reason – The reason for being absent or late. Examples: Traffic jam, The flu, On leave

• Doctor’s Certificate Ref # - If the person in question has been absent, and returns with a doctor’s certificate then proceed as follows:

Reports

The reports of the Attendance Module are:

Staff Absent/Late

Shows staff absenteeism and late arrivals.

Details:

• Date - The date when absent or late
• R - Register number
• Name - The title, surname, first name and employee number of the staff member
• C - The code (A = Absent; L = Late)
• Mins - If late, then the number of minutes late
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent or late

Staff Absenteeism

Shows staff absenteeism.

Details:

• Date - The date when absent
• R - Register number
• Name - The title, surname, first name and employee number of the staff member
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent
  

Staff Absenteeism (Summary)

Summary of staff absenteeism.

Details:

• Name - The title, surname and first name of the staff member
• Student # - The staff member's employee number
• Days - The total number of days absent for the current year to date

Staff Late

Shows staff late arrivals.

Details:

• Date - The date when late
• R - Register number
• Name - The title, surname, first name and employee number of the staff member
• Mins - The number of minutes late
• Reason - The reason for being late

Staff Late (Summary)

Summary of late staff member arrivals

Details:

• Name - The title, surname and first name of the staff member
• Employee # - The staff member's employee number
• Instances - The total number of late arrivals for the current year to date
• Mins - The total number of minutes late

AC Learner Absenteeism

Shows admin class learner absenteeism.

Details:

• Date - The date when absent
• R - Register number
• Name - The surname, first name and student number of the learner
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent

AC Learner Absenteeism (Summary)

Summary of admin class learner absenteeism.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Days - The total number of days absent for the current year to date

AC Late Learners

Shows admin class learner late arrivals.

Details:

• Date - The date when late
• R - Register number
• Name - The surname, first name and student number of the learner
• Mins - The number of minutes late
• Reason - The reason for being late

AC Late Learners (Summary)

Summary of admin class learner late arrivals.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Instances - The total number of late arrivals for the current year to date
• Mins - The total number of minutes late
  

AC Absent/Late Learners

Shows admin class learner absenteeism and late arrivals.

Details:

• Date - The date when absent or late
• R - Register number
• Name - The surname, first name and student number of the learner
• C - The code (A = Absent; L = Late)
• Mins - If late, then the number of minutes late
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent or late

AC Absenteeism (Summary)

Summary of admin class absenteeism.

Details:

• Name - The name of the admin class
• Absentees - The number of absentees for the current year to date

AC Late (Summary)

Summary of admin class late arrivals.

Details:

• Name - The name of the admin class
• Instances - The number of late arrivals for the current year to date
• Mins - The total number of minutes late

SC Learner Absenteeism

Shows subject class learner absenteeism.

Details:

• Date - The date when absent
• R - Register number
• Name - The surname, first name and student number of the learner
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent

SC Learner Absenteeism (Summary)

Summary of subject class learner absenteeism.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Days - The total number of days absent for the current year to date
  

SC Late Learners

Shows subject class learner late arrivals.

Details:

• Date - The date when late
• R - Register number
• Name - The surname, first name and student number of the learner
• Mins - The number of minutes late
• Reason - The reason for being late

SC Late Learners (Summary)

Summary of subject class learner late arrivals.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Instances - The total number of late arrivals for the current year to date
• Mins - The total number of minutes late
  

SC Absent/Late Learners

Shows subject class learner absenteeism and late arrivals.

Details:

• Date - The date when absent or late
• R - Register number
• Name - The surname, first name and student number of the learner
• C - The code (A = Absent; L = Late)
• Mins - If late, then the number of minutes late
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent or late
  

SC Absenteeism (Summary)

Summary of subject class absenteeism.

Details:

• Name - The name of the subject class
• Absentees - The number of absentees for the current year to date

SC Late (Summary)

Summary of subject class late arrivals.

Details:

• Name - The name of the subject class
• Instances - The number of late arrivals for the current year to date
• Mins - The total number of minutes late

TM Member Absenteeism

Shows team member absenteeism.

Details:

• Date - The date when absent
• R - Register number
• Name - The surname, first name and student number of the learner
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent

TM Member Absenteeism (Summary)

Summary of team member absenteeism.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Days - The total number of days absent for the current year to date

TM Late Members

Shows team member late arrivals.

Details:

• Date - The date when late
• R - Register number
• Name - The surname, first name and student number of the learner
• Mins - The number of minutes late
• Reason - The reason for being late

TM Late Members (Summary)

Summary of team member late arrivals.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Instances - The total number of late arrivals for the current year to date
• Mins - The total number of minutes late

TM Absent/Late Members

Shows team member absenteeism and late arrivals.

Details:

• Date - The date when absent or late
• R - Register number
• Name - The surname, first name and student number of the learner
• C - The code (A = Absent; L = Late)
• Mins - If late, then the number of minutes late
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent or late

TM Absenteeism (Summary)

Summary of team absenteeism.

Details:

• Name - The name of the team
• Absentees - The number of absentees for the current year to date

TM Late (Summary)

Summary of team late arrivals.

Details:

• Name - The name of the team
• Instances - The number of late arrivals for the current year to date
• Mins - The total number of minutes late

DM Learner Absenteeism

Shows dormitory learner absenteeism.

Details:

• Date - The date when absent
• R - Register number
• Name - The surname, first name and student number of the learner
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent

DM Learner Absenteeism (Summary)

Summary of dormitory learner absenteeism.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Days - The total number of days absent for the current year to date

DM Late Learners

Shows dormitory learner late arrivals.

Details:

• Date - The date when late
• R - Register number
• Name - The surname, first name and student number of the learner
• Mins - The number of minutes late
• Reason - The reason for being late

DM Late Learners (Summary)

Summary of dormitory learner late arrivals.

Details:

• Name - The surname and first name of the learner
• Student # - The learner's student number
• Instances - The total number of late arrivals for the current year to date
• Mins - The total number of minutes late

DM Absent/Late Learners

Shows dormitory learner absenteeism and late arrivals.

Details:

• Date - The date when absent or late
• R - Register number
• Name - The surname, first name and student number of the learner
• C - The code (A = Absent; L = Late)
• Mins - If late, then the number of minutes late
• DC # - A reference number to a coded doctor's certificate
• Reason - The reason for being absent or late

DM Absenteeism (Summary)

Summary of dormitory absenteeism.

Details:

• Name - The name of the dormitory
• Absentees - The number of absentees for the current year to date
  

DM Late (Summary)

Summary of dormitory late arrivals.

Details:

• Name - The name of the dormitory
• Instances - The number of late arrivals for the current year to date
• Mins - The total number of minutes late

Statistics

The statistics of the Attendance Module are:

Staff Absenteeism (Mon-Fri)

Shows the number of staff absentees for each day of the week from the beginning of the year to date. This is useful in establishing how the level of staff absenteeism varies across a week in general. Eg: you might well expect a higher incidence of absenteeism on Mondays when staff are more apprehensive about coming to work.

Axes:

• Days - The days of the week
• Incidents - The total number of incidents
  

Staff Absenteeism (Jan-Dec)

Shows the number of staff absentees for each month of the year. This is useful in establishing how the level of staff absenteeism varies across the year. Eg: you might well expect a higher incidence of absenteeism during the cold winter months when more staff members get sick.

Axes:

• Months - The months of the year
• Incidents - The total number of incidents

Staff Late Arrivals (Mon-Fri)

Shows the total number of minutes of late staff arrivals for each day of the week from the beginning of the year to date. This is useful in establishing how the level of staff late arrivals varies across a week in general. Eg: you might well expect a higher incidence of late arrivals on Mondays when staff are more apprehensive about coming to work.

Axes:

• Days - The days of the week
• Minutes - The total number of minutes late

Staff Late Arrivals (Jan-Dec)

Shows the total number of minutes of late staff arrivals for each month of the year. This is useful in establishing how the level of late staff arrivals varies across the year. Eg: you might well expect a higher incidence of late arrivals during the cold winter months when more staff battle to get out of bed.

Axes:

• Months - The months of the year
• Minutes - The total number of minutes late

AC Absenteeism (Mon-Fri)

Shows the number of administration class absentees for each day of the week from the beginning of the year to date. This is useful in establishing how the level of administration class absenteeism varies across a week in general. Eg: you might well expect a higher incidence of absenteeism on Mondays when learners are more apprehensive about coming to school.

Axes:

• Days - The days of the week
• Incidents - The total number of incidents

AC Absenteeism (Jan-Dec)

Shows the number of administration class absentees for each month of the year. This is useful in establishing how the level of administration class absenteeism varies across the year. Eg: you might well expect a higher incidence of absenteeism during the cold winter months when more learners get sick.

Axes:

• Months - The months of the year
• Incidents - The total number of incidents

AC Late Arrivals (Mon-Fri)

Shows the total number of minutes of late administration class arrivals for each day of the week from the beginning of the year to date. This is useful in establishing how the level of administration class late arrivals varies across a week in general. Eg: you might well expect a higher incidence of late arrivals on Mondays when learners are more apprehensive about coming to school.

Axes:

• Days - The days of the week
• Minutes - The total number of minutes late
  

AC Late Arrivals (Jan-Dec)

Shows the total number of minutes of late administration class arrivals for each month of the year. This is useful in establishing how the level of late administration class arrivals varies across the year. Eg: you might well expect a higher incidence of late arrivals during the cold winter months when more learners battle to get out of bed.

Axes:

• Months - The months of the year
• Minutes - The total number of minutes late

SC Absenteeism (Mon-Fri)

Shows the number of subject class absentees for each day of the week from the beginning of the year to date. This is useful in establishing how the level of subject class absenteeism varies across a week in general. Eg: you might well expect a higher incidence of absenteeism on Fridays when more learners cut class in preparation for the weekend ahead.

Axes:

• Days - The days of the week
• Incidents - The total number of incidents
  

SC Absenteeism (Jan-Dec)

Shows the number of subject class absentees for each month of the year. This is useful in establishing how the level of subject class absenteeism varies across the year. Eg: you might well expect a higher incidence of absenteeism during the cold winter months when more learners get sick.

Axes:

• Months - The months of the year
• Incidents - The total number of incidents
  

SC Late Arrivals (Mon-Fri)

Shows the total number of minutes of late subject class arrivals for each day of the week from the beginning of the year to date. This is useful in establishing how the level of subject class late arrivals varies across a week in general. Eg: you might well expect a higher incidence of late arrivals on Mondays when learners are more apprehensive about coming to school and are therefore late for their first subject class.

Axes:

• Days - The days of the week
• Minutes - The total number of minutes late

SC Late Arrivals (Jan-Dec)

Shows the total number of minutes of late subject class arrivals for each month of the year. This is useful in establishing how the level of late subject class arrivals varies across the year. Eg: you might well expect a higher incidence of late arrivals during the cold winter months when more learners battle to get out of bed and are therefore late for their first subject class.

Axes:

• Months - The months of the year
• Minutes - The total number of minutes late

TM Absenteeism (Mon-Fri)

Shows the number of team absentees for each day of the week from the beginning of the year to date. This is useful in establishing how the level of team absenteeism varies across a week in general. Eg: you might well expect a higher incidence of absenteeism on Fridays when more learners don't report for practice in preparation for the weekend ahead.

Axes:

• Days - The days of the week
• Incidents - The total number of incidents
  

TM Absenteeism (Jan-Dec)

Shows the number of team absentees for each month of the year. This is useful in establishing how the level of team absenteeism varies across the year. Eg: you might well expect a higher incidence of absenteeism during the cold winter months when more team members get sick.

Axes:

• Months - The months of the year
• Incidents - The total number of incidents
  

TM Late Arrivals (Mon-Fri)

Shows the total number of minutes of late team arrivals for each day of the week from the beginning of the year to date. This is useful in establishing how the level of team late arrivals varies across a week in general.

Axes:

• Days - The days of the week
• Minutes - The total number of minutes late

TM Late Arrivals (Jan-Dec)

Shows the total number of minutes of late team arrivals for each month of the year. This is useful in establishing how the level of late team arrivals varies across the year.

Axes:

• Months - The months of the year
• Minutes - The total number of minutes late